People Ops

  • Mistral AI
  • Paris
  • Full-Time
  • Posted 9 days ago

Job Description

Admin & HR compliance 
- Ensure we are able to onboard our new joiners the best way; any information that is relevant on our HR systems, IT setup, Office and Managers,.
- Formalize contractual elements during all the employees’ journey (labor contracts, amendments, certificates),
- Take care of our HR information and tasks and update them each time it is needed,
- Manage immigration requests (work permits obtentions, renewals, National Security Number request),
- Assist with HR compliance requirements in the UK, US and France including employment law and regulations.
- Coordinate employee benefits administration, including enrollment, changes, and inquiries.
- Overseeing daily HR operations concerning employee inquiries to ensure prompt and effective responses
- Following-up with occupational medicine, mandatory declarations and surveys
- Manage time off policies, vacation/PTO, sick time, public holidays and other types of employee leave.
- Coordinate with external vendors to deliver services to our Employees.
- Ensure legal compliance and mitigate the Company’s risk by having a basic understanding of relevant employment laws (specifically France; UK & US).
- Maintain employee handbooks.
- Conduct audits to ensure compliance with all local regulations.


Payroll:
- Prepare and process payroll for employees in the UK, US and France
- Update the relevant matrices on a daily basis,
- Provide the needed information on time to our providers and to the Finance team to ensure our employees will be paid on time,
- Be part of the cross-validations,
- Lead any process optimization initiatives (automation, providers benchmark, etc.


Employee Relations:
- Assist with resolving employee relations issues, including disputes, grievances, and disciplinary actions.


Team work:
- Build close partnerships and drive cross-functional projects with a lot of various teams such as Talent Acquisition, Office manager & Finance.